How the score is calculated
The scorecard turns self-reported inputs into a defensible waste estimate. Every figure is conservative by design.
1. Gross labor exposure
We estimate the total monthly labor tied up in your workflow:
monthly volume × minutes per occurrence ÷ 60 × employees involved × hourly cost × 4.33We only multiply by the employees who actually touch the workflow — not your whole team. 4.33 converts weekly volume to a monthly figure.
2. Conservative waste factor
Not all labor exposure is avoidable. We apply a waste factor based on your friction scores (manual re-entry, standardization, delays, errors):
- Low friction → 10% of gross exposure
- Moderate inefficiency → 20%
- High friction → 30%
Worked example
50 weekly occurrences × 20 min × 3 employees × $50/hr × 4.33 = $10,825/mo gross exposure.
At a 20% waste factor → $2,165/mo avoidable waste.
3. The 0–100 Waste Score
Ten dimensions are each scored 0–4: frequency, time, cost, tool complexity, manual transfer, standardization, delays, errors, impact, and urgency. The raw total (0–40) maps to a 0–100 score.
Low priority
Manageable inefficiency. Standardize before automating.
Investigate
Meaningful waste worth a quick process audit.
Strong automation candidate
High frequency + manual re-entry + expensive time.
What we never say
The results page never says "you need AI." It tells you whether your workflow is a high-priority candidate for automation — and why, in plain terms tied to your inputs.